CONDITIONS OF HIRE
APPLICATIONS
All applications for facility hire must be submitted via a BOOKING FORM.
Organisations working with vulnerable adults or children must have a valid ADULT & CHILD PROTECTION POLICY and ensure DISCLOSURE CHECKS have been completed.
Specialist activities must only be undertaken by suitably qualified persons, endorsed by the relevant NATIONAL GOVERNING BODY.
Organisations must hold adequate THIRD-PARTY LIABILITY and PROFESSIONAL INDEMNITY INSURANCE.
CHARGES & PAYMENT
Hire charges are based on Moray Leisure Centre’s current SCALE OF CHARGES and are subject to annual increases each 1ST APRIL.
Long-term advance bookings are subject to future price adjustments.
A 25% NON-REFUNDABLE DEPOSIT is required within 14 days of booking confirmation.
If an invoice for the remaining balance is required, this must be requested in writing. Full payment is due within 14 days.
Bookings may be made up to 18 MONTHS IN ADVANCE.
CANCELLATIONS
BY THE HIRER: Cancellations must be made at least ONE MONTH BEFORE THE EVENT or full payment will be required.
BY MORAY LEISURE CENTRE: We reserve the right to cancel, close, or restrict the use of facilities at any time. Any monies paid will be refunded. Moray Leisure Centre is not liable for additional costs or losses incurred due to such cancellation.
DAMAGES & INDEMNITY
The hirer is responsible for any malicious damage caused during the hire and will be invoiced accordingly.
Moray Leisure Centre is not liable for:
Loss or damage to hirer or third-party property
Injury to any person during the period of hire
Organisations must have sufficient INSURANCE COVER and provide certificates upon request.
ACCESS & CONTROL
Moray Leisure Centre reserves the right to refuse entry or require any person to leave during the hire.
Hirers must follow all reasonable instructions from DUTY MANAGERS or the Police regarding control and management of the facility.
Where necessary, the hirer may be required to provide their own STEWARDS for event control.
USE OF FACILITIES
Access to the facility is available UP TO ONE HOUR BEFORE HIRE START TIME.
Hirers must vacate by the agreed end time. Additional charges may apply for overruns.
Facilities must be left CLEAN AND TIDY to the Duty Manager’s satisfaction.
No alterations or fixings to the building may be made without prior written consent. Any unauthorised items may be removed at the hirer’s cost.
ALCOHOL & LICENSING
Alcohol may not be brought into the facility without written approval from the OPERATIONS & FINANCE MANAGER.
The organisation is responsible for arranging all necessary licensing and providing copies of public notices in advance.
Contact: [email protected]
MUSIC & COPYRIGHT
Hirers are liable for payment of PERFORMING RIGHTS FEES for music played (live or recorded) during the hire.
Unless proof of copyright agreement or charitable exemption is provided, Moray Leisure Centre must submit details of all music performed to the PERFORMING RIGHTS SOCIETY LTD.
HEALTH & SAFETY
Signing the booking form confirms acceptance of these CONDITIONS OF HIRE and the prices quoted.
Organisations must familiarise themselves with the FIRE EVACUATION PROCEDURES at the time of booking and ensure compliance by all participants.
Groups and organisations are responsible for conducting their own RISK ASSESSMENTS and providing copies to the Duty Manager if requested.